When you become too overwhelmed with work, your productivity may suffer the consequences. The key to working efficiently is knowing where to start. In his book, Get-It-Done Guy’s Steps to Work Less and Do More, Steve Robbins provides guaranteed techniques for working smarter while accomplishing more in the same or less time. He developed these methods over years of experience working with clients to help them change their approach toward tasks.
Live on Purpose
The most important step in working more effectively is understanding your goals and ensuring that your tasks align with them. Robbins advises that you identify your large, overreaching goals, subgoals, and specific supporting actions. After identifying these elements, confirm that your subgoals and actions correspond with your larger goals.
Build a “goal ladder,” a brief document outlining how your actions and subgoals link to your larger objectives. Creating goal ladders will help you easily identify the times when you are working too hard, as these resources emphasize disparities between goals and actions.
To stop procrastinating, translate recurring tasks into habits. Although this may seem easier said than done, you can make great strides in this area by marking tasks on your calendar and handling them like you would any important engagements. After performing these tasks daily for a significant amount of time, you will form habits so that you no longer need to remember to complete those tasks; instead, you will perform them automatically. While this may prevent forgetfulness and aid you in time management, several other sources of procrastination exist.
To address some of these, Robbins recommends that you create daily action packs. Since big, one-time projects often result in procrastination, time management experts advise splitting them into smaller items of work, which you can address much more easily and with more focus.
Another way to handle procrastination is to develop wealth inventories, which are lists of people, money, objects, and skills to which you have access. For tasks that seem daunting, consulting your wealth inventory could pinpoint a way forward.
For additional management of procrastination tendencies, establish action days. This term describes days when you create a conference call with your friends to check in with one another hourly. During these calls, each of you will summarily state your achievements over the last hour and describes your plans for the next hour. Remember to keep the calls brief so that you have as much time as possible to accomplish as much as you can within each hour. This activity will encourage you and your friends to accomplish more throughout your day. Action days can prove especially effective for hard-to-begin projects.
Many people depend too much on technology. While technology makes some tasks easier, it may complicate others. Therefore, technology should be used only in helpful ways.
Never answer the phone if you are handling a task that demands concentration. You can use outgoing voicemail messages to give callers expectancy regarding when calls will be returned. When you are the one leaving a voicemail, on the other hand, leave your full name, speak slowly, leave sufficient information to enable the recipient to take the next step, and leave your phone number twice.
Beat Distractions to Cultivate Focus
Avoiding distractions allows you to focus, enabling your brain to function more efficiently. Robbins advises that you address distractions as they occur. Write down each disruption as it comes and schedule a period of time to handle it, preferably in the late afternoon when you have completed your other tasks.
Assign everything a particular place using some of the various methods for organizing items such as papers, large objects, and information. This may include using plastic storage bins, file folders, computer folders, notepads, or many other organizational tools. Remember to label everything so that you can easily find it when you need it!
Optimization ensures that you do not make the same mistake twice. To optimize, eliminate outdated productivity systems, using feedback from others to guide your optimization efforts; request expert help; listen to yourself; create a learning log; optimize through a to-do list; and develop resource books for new tasks.
Build Stronger Relationships
You will accomplish much more, faster, by working together with other people. Strong relationships are the key to teamwork. Building relationships takes time. However, you can achieve strong relationships by avoiding small talk, strengthening your existing relationships through giving, ending conflicts as rapidly as possible, preventing conflicts, taking responsibility, and offering effective feedback.
Leverage entails getting better results without expending more resources or effort. Although there is no secret formula for obtaining leverage, you can get more done with less work by using automation; reusing items to leverage time, money, and resources; identifying financial resources that can be leveraged; and combining tasks.
When you want to work less and do more, following these eight simple steps can help you achieve that goal. Stop procrastinating and start making your goal ladder today to begin your journey to a new and improved lifestyle. I hope to see you at the top!